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Convention Sales / Sports Coordinator

Organization: Fort Worth Convention & Visitors Bureau (Visit Fort Worth)
Date Posted: 3/26/2019
Date Needed: 4/1/2019
City: Fort Worth
Location: Texas
Country: United States
Primary Category: Sales
Type of Position: Full-Time
Education Requirement: Bachelor's
Experience Requirement: 3-5 years

Description & Details



·         Create & maintain account files, distribute sales leads and input necessary data in Visit Fort Worth CRM database as required by Convention Sales & Sports Teams. and communicate with hotels under the direction of the Convention Sales & Sports Teams.


·         Processing VFW financial incentives and departmental invoices and the Event Trust Fund.


·         Prepare special projects and assigned responsibilities in an accurate, timely fashion.


·         Assist with collecting, combining, and finalizing documents and any other information in creating a bid/proposal as needed by the Director of Sports Marketing and/or Sales Manager.

·         Assist in drafting site visit itineraries to include, but not limited to, scheduling flights, securing accommodations, coordinate with partners and appropriate contacts, and transportation of guests as directed by Convention Sales & Sports Teams.

·         Coordinate pre and post trade show and event preparation (includes packing and shipment of collateral, trade-show exhibit booth; registration of Convention Sales & Sports Teams, and hotel reservations; post trade show follow up). 

·         Maintain effective communications with other departments regarding marketing, services, and others for projects and events needed by Convention Sales & Sports Teams.


·         Perform related duties as may be assigned by Vice President, Meeting Sales, Assistant Vice President, and Director of Sports Marketing.


·         Coordinate internal activities for sports such as the Event Connect Summit and the Sports Huddle (or a variation thereof).


·         Coordinate Local Organizing Committees Meetings, schedules, and communications


·         Sport Services – Distribute alerts, collective pick-up reports, and coordinate website postings.

How to Apply / Contact


 DEPARTMENT:                 Meeting Sales & Sports

 POSITION REPORTS TO:      Assistant Vice President, Meetings Sales, two Sales Managers & Director of Sports Marketing


 SUMMARY OF BASIC FUNCTIONS:   The Convention Sales/Sports Coordinator is responsible for efficient   and effective operations of the Meeting Sales & Sports Departments for Visit Fort Worth.  The Convention Sales/ Sports Coordinator performs a supporting role and accomplishes special projects under the guidance of department director(s), & sales managers. 


Texas Association of Convention and Visitor Bureaus
PO Box 1256
Denton, TX  76202
Phone: 940-999-1002
Copyright © 2013 by TACVB - All rights reserved.

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